It is crucial that higher education institutions take the necessary steps to ensure effective decision-making and collaboration during these virtual sessions. Institutions must be focused on three aspects of planning meetings to increase the effectiveness of boards and efficiency.

Make sure that the attendees are able to join your meeting from any location and on any device. A cloud-based platform with video conferencing will allow trustees to take part in meetings and access them from any location.

Create an effective agenda that will guide the meeting. Distribute the agenda at least a week in advance of the meeting so that attendees have time to review it and prepare talking points. A schedule that includes time limits for each item will keep attendees focused and prevent them from becoming distracted by tangents. Be sure to include any items that aren’t on the agenda, and be prepared to change the date if needed.

Create an agenda for consensus that will save meeting time for topics that are not controversial and do not require input or input from all members. This will give you more time to dive into strategic issues.

Give a clear explanation of etiquette for virtual meetings with the expectation that participants will turn off their microphones when they’re not speaking. This simple courtesy can help reduce background noise and improve audio quality.